Features

From inventory to project: all the tools you need to run your technical departments.

GDM event preparation and checklists

Prep & Checklists

Everything ready, nothing forgotten

Show preparation: list of required equipment, important notes, documents grouped together. Precious time saved and nothing forgotten on the day.

  • Checklists per booking (equipment, cables, accessories)
  • Centralised notes and technical instructions for the team
  • Related documents (plans, contracts, quotes) grouped in one place
  • Step-by-step validation before departure and tracking of returns
  • Duplicate recurring bookings in 2 clicks (dance night, festival, tour)
GDM equipment availability and automatic calculations

Equipment availability calculations

Anticipate, decide, book without errors

Automatic availability calculation to anticipate needs. No more conflicts between bookings: every resource is scheduled.

  • Current and forecast availability by period
  • Overlap management (parallel projects, loans, bookings)
  • Firm bookings vs options, missing quantities highlighted
  • Usage history per item to visualise demand peaks
  • Conflict alerts
GDM scheduling and team management

Scheduling & team management

The right people, at the right time

Track your teams’ availability and assign them to projects. Calculate hours, check compliance with labour agreements and share a clear schedule with the crew.

  • Multi-department calendar view (weekly / monthly)
  • Assignments by role (lighting manager, sound technician, video apprentice…)
  • Tracking of availability and planned hours
  • One single online schedule, always up to date and available on mobile
  • iCal export / sync

Archiving, maintenance & technical manuals

Every piece of equipment keeps its memory

Centralise manuals, spec sheets and maintenance histories. Precise tracking of repairs, replaced parts and returns for servicing, with periodic reminders.

  • History per item: interventions, faults, replaced parts
  • Automatic reminders for periodic maintenance
  • Spec sheets and service reports attached to the equipment
  • Repair traceability: who, when, for which symptom
  • “Where was this item last used?” search to analyse faults
GDM archiving, maintenance and technical manuals
GDM simplicity and clear visualisation

Simplicity & clear visualisation

The essentials, immediately

An intuitive interface, designed for technical managers. No complex training: simple and immediate to pick up for everyone.

  • Clean views: readable tables, clear calendars, useful filters
  • Automatic summaries per project (lists, documents, teams)
  • Centralised documents: no more hunting for attachments
  • Quick access to information on the ground (mobile / tablet)
  • Performance and responsiveness to get straight to the point

Collaboration & information sharing

Full access to information according to permissions

Your documents, lists and schedules available to everyone: permanent staff, freelance technical managers, technicians or partners. Smooth, secure access, anywhere, on desktop or mobile.

  • Unlimited users and rights per role / department
  • One single online schedule, no more emailing versions around
  • Comments and activity log (who did what, when)
  • Secure document sharing
  • Hosted in France with automatic backups every 30 minutes

Key features for every organisation

Whatever your organisation, GDM gives you the essential tools.

Inventory management

  • Item-by-item traceability (with barcodes if you wish)
  • Complete history: who, what, when, where
  • Visibility of current and future availability
  • Management by category and venue
  • Tracking of incoming/outgoing movements

Scheduling & Projects

  • Multi-department calendar
  • Duplicate bookings in 2 clicks
  • Personal schedule with iCal sync
  • Room booking management
  • Team coordination with the mobile app

Documents & Invoices

  • Quotes, invoices, delivery notes
  • Loan agreements
  • Centralised document storage per project
  • Secure document sharing
  • Dropbox connection available

Maintenance & Alerts

  • Preventive maintenance with reminders
  • Intervention history
  • Change tracking
  • Repair dispatch notes
  • Mandatory periodic inspections

Mobile & On site

  • PWA app
  • Barcode scanning for inventory
  • Custom checklists
  • Expense claims with photo
  • Fault reporting from your phone

Collaboration & Security

  • Access rights per role and per department
  • Unlimited users
  • Comments and change history
  • Automatic backups every 30 minutes
  • Hosted in France (in 3 different cities)

Discover how GDM boosts your technical departments

3-month free trial, no commitment. Talk it over with a technical manager.